Closure Information

Publication Date for Statements Related to the Closure of the University: March 13, 2020

University Policies

ON THIS PAGE

Accreditations

Concordia University-Portland is voluntarily withdrawing from regional and specialized accreditations and educational program approvals on December 12, 2020. All accrediting and approval bodies have been notified. Students who are conferred a Concordia University-Portland degree graduate with accredited degrees (in addition to applicable program approvals noted below).

Regional and Specialized Accreditations & Educational Program Approvals 
  • Concordia University-Portland is accredited by the Northwest Commission on Colleges and Universities at the undergraduate and graduate levels.
  • All graduate and undergraduate business programs in Concordia University-Portland’s School of Management are accredited by the Accreditation Council for Business Schools and Programs (ACBSP).
  • Concordia University-Portland's Social Work program is accredited by the Council on Social Work Education (CSWE).
  • Concordia University-Portland's Nursing program is accredited by the Commission on Collegiate Nursing Education and fully approved by the Oregon State Board of Nursing.
  • Concordia University-Portland's Teacher education programs are approved by the Oregon Teacher Standards and Practices Commission (TSPC).
  • Concordia University-Portland is a member of the Oregon Alliance of Independent Colleges and Universities and the Oregon Independent College Foundation.
  • Concordia University-Portland is authorized to transact business in the State of Idaho.
  • Programs at Concordia University-Portland are approved by the State Approving Agency for the use of Veterans’ Education Benefits.
  • Concordia University School of Law is fully approved by the Council of the Section of Legal Education and Admissions to the Bar of the American Bar Association, 321 North Clark Street, Chicago, IL 60654, 312-988-6738.

Admission

Beginning February 10, 2020, Concordia University-Portland ceased accepting applications for admission or re-admission.

Degree Completion

At the conclusion of the Spring 2020 term, students will maintain their current degree standing. No further transfer work will be accepted after June 26, 2020. No further degrees or certificates will be conferred by Concordia University-Portland after July 31, 2020.

Grades

Incomplete Grades

Incompletes are still an available grade in the Spring term, but are subject to the following policy. An Incomplete (I) grade may be granted at the discretion of the instructor when: 

  1. No more formal instruction is needed; 
  2. At least 75% of the coursework (e.g., assignments, class participation) has been completed; and 
  3. The quality of work has been satisfactory; but 
  4. Some coursework cannot be completed before the grading deadline due to illness or unexpected circumstances beyond the student's control. 
  5. The student will initiate a meeting with the instructor to explain the extenuating circumstances. The student will submit a “Grade Incomplete Form” to the instructor and also share a plan with timeline for how they intend to complete work still required.
  6. The instructor will use professional discretion to determine whether a grade of “I” should be awarded. If the instructor is a part-time faculty member, permission to assign a grade of Incomplete cannot be given without the additional approval of the department chairperson and signed by the department chairperson on the Grade Incomplete Form.
  7. At the time a grade of “I” is assigned, a back-up grade is provided by the instructor which reflects that grade the student will receive if the additional work is not completed.
  8. When the student completes the work, the instructor submits a “Grade Change” form to the Office of the Registrar due no later than two weeks after the end of the term, or part of term, in which the course takes place.
  9. The grade of “I” is granted for a period up to two weeks. If a Grade Change form is not received, grades of “I” will be converted to the backup grade at the end of the fourteen day period.

Final grades for Spring 2020 are due on April 29, 2020 at noon for the standard Spring term. Incompletes can only be extended to May 8, 2020. If work remains incomplete at that time, or the instructor does not submit a final grade, the Incomplete will be converted to the backup grade. A similar time frame will be used for any exceptional circumstances were an “I” grade (with backup grade) is assigned in the non-standard part of terms.

Course-In-Progress Grades

The Course-In-Progress (CIP) grade indicates satisfactory progress toward completion of theses, internships, research projects, practica, senior projects, or other specifically designated courses. The deadline for completing a CIP grade granted prior to Spring 2020 is June 30, 2020. If the instructor does not submit a final grade, the In-Progress will be converted to an F (for graded classes) or NP (for Pass/No Pass classes). 

Grade Change and Grievance Policy

A grade cannot be changed once it has been recorded in the Office of the Registrar unless an error was made in assigning the original grade. An error refers to incorrect data entry, miscalculation, or failure to consider all coursework submitted before the grading deadline. If a grading error was made, the instructor must notify the Office of the Registrar by submitting a Change of Grade form no later than ten days after the end of term or part of term in which the course was scheduled. To protect records integrity, all grade changes must be submitted in writing and be signed and dated by the instructor.

A student who believes that a course grade was awarded that does not accurately reflect his or her performance must attempt to resolve the matter with the instructor no later than ten days after the original grade posts. If the student and instructor are unable to reach a resolution, the student may submit a formal written appeal to the university’s Provost. Appeals must be received no later than two weeks after the original grade was posted. The grade change policy does not apply to Incomplete (I) or Course-In-Progress (CIP) grades, which are subject to separate policies. All grade appeal decisions are final.

Please note: It is the student’s responsibility to work with the Financial Aid Office regarding their Satisfactory Academic Progress for Financial Aid (SAP). Only the Financial Aid Office can determine SAP status, which is a separate process from filing an Academic Grievance. Approval of an Academic Grievance does not change SAP status.

The above policy as listed in the Academic Catalog and Addendum supersedes any published policy listed in program or student handbooks.

Medical/Hardship Withdrawal

A completed request for a withdrawal due to medical or hardship reasons must be received by the Online Academic Affairs team within 10 days of the last day of the course(s)/part-of-term and within 40 days from the confirmed last date of attendance.

All requests must include a written appeal from the student and all supporting documentation. Approved medical/hardship withdrawals require a full withdrawal from the session or semester; students cannot be partially withdrawn regardless of the margin of success in some of the course(s).

Satisfactory Academic Progress (SAP)

Concordia University-Portland wishes all students to have a successful learning experience at the university. The satisfactory academic progress policy is in place to support students as they work to achieve their academic goals. To remain in good academic standing, students are expected to maintain certain standards of satisfactory academic progress. The evaluation of progress takes place at the end of each enrollment, and students who do not meet satisfactory academic progress standards will be notified. 

Satisfactory Academic Progress (SAP) for Financial Aid

Revised Feb. 2018 - Effective beginning with 2018-2019 Academic Year; Final revision March 2020

Undergraduate

All students receiving financial assistance from the University, State Scholarship Programs, or Federal Student Aid Programs must maintain Satisfactory Academic Progress for Financial Aid. Quality and quantity of work is reviewed each semester. Undergraduate students will be expected to complete 67% of attempted credit hours each term with both a term and cumulative GPA of 2.0 or better. In addition, a minimum cumulative GPA of 2.0 must be earned by the time they have earned the equivalent of 60 semester credit hours. Students in baccalaureate programs must complete their program within 186 attempted credits, and students in associates programs must complete their credits within 93 attempted credits. Earned credits include those courses graded as "A", "B", "C", "D", or "P". Courses graded as "F", "NP", "I", “INP” or "W" do not count as credits earned, but they do count as courses attempted for financial aid Satisfactory Academic Progress purposes. If you fall below this scale or have an insufficient number of credits earned at the end of each term, you will be placed on Financial Aid Warning for the next term. During the Warning term, you must raise your GPA to the required level and/or remove the deficiency in credits earned or your aid will be revoked until the required GPA or credits earned is reached. Appeals for Financial Aid Revoke may be addressed to the Director of Financial Aid. Students who have been re-instated after being revoked are considered to be on Financial Aid Probation and must meet specific requirements to continue to receive aid. Students who have been academically dismissed are automatically revoked from financial aid and if re-instated to the institution through appeal, may also need to appeal their financial aid status. A student receiving a 0.0 GPA for any reason is automatically placed in a financial aid revoke status and must submit an appeal in order to have financial aid reinstated.

Graduate (except Accelerated M.Ed.)

All students receiving federal student aid must maintain Financial Aid Satisfactory Academic Progress by meeting Concordia University academic eligibility requirements. For most graduate programs, students must maintain a 3.0 term and cumulative GPA as well as successfully complete at least 67% of attempted courses. Law students must maintain a 2.0 term and cumulative GPA. Financial Aid Satisfactory Academic Progress is measured at the end of each term. Courses graded as "F", "NP", "I", “INP” or "W" do not count as credits earned, but they do count as courses attempted for financial aid Satisfactory Academic Progress purposes. Students who fall below these requirements for the first term will be placed on Financial Aid Warning. These students must meet academic progress requirements the next term. If they fail to do so, they will be placed on Financial Aid Revoke status and will be ineligible for financial aid. Students who have been placed on revoke status should submit their appeal to the Office of Financial Aid. Successful appeals will be placed on Financial Aid Probation and will be expected to meet specific requirements to continue to receive aid. Students who have been academically suspended will automatically be placed on Financial Aid Revoke status and will need to appeal their financial aid status if they successfully appeal their academic suspension. A student receiving a 0.0 GPA and no academic credit for any reason is automatically placed in a financial aid revoke status and must submit an appeal in order to have financial aid reinstated.

Certain programs and scholarships may have more stringent criteria for meeting the conditions of the program/scholarship.

Graduate – Accelerated M.Ed.

All students receiving federal student aid must maintain Financial Aid Satisfactory Academic Progress by meeting Concordia University academic eligibility requirements. Financial Aid Satisfactory Academic Progress is measured at the end of each term. For the accelerated M.Ed. graduate program, students must maintain a 3.0 term and cumulative GPA as well as successfully complete at least 67% of attempted courses. Courses graded as "F", "NP", "I", or "W" do not count as credits earned, but they do count as courses attempted for financial aid Satisfactory Academic Progress purposes. If they fail to do so, they will be placed on Financial Aid Revoke status and will be ineligible for financial aid. Students who have been placed on revoke status should submit their appeal to the Office of Financial Aid. Successful appeals will be placed on Financial Aid Probation and will be expected to meet specific requirements to continue to receive aid. Students who have been academically suspended due to the University Academic Standing policy will automatically be placed on Financial Aid Revoke status and may need to appeal their financial aid status if they successfully appeal their academic suspension. A student receiving a 0.0 GPA and no academic credit for any reason is automatically placed in a financial aid revoke status and must submit an appeal in order to have financial aid reinstated.

Reestablishing eligibility (for all programs)

When a student’s appeal has been denied or they have already been granted one appeal and failed to meet SAP standards during the probationary term, the student must reestablish eligibility for aid. The process for reestablishing eligibility is that a student must satisfactorily complete a term at full-time or equivalent (i.e. two terms at half-time enrollment) with the minimum required GPA without the benefit of Federal funding in order to reapply for aid. It is permissible for students to utilize private loan funds during a term that they are reestablishing eligibility. Simply sitting out or not attending a term does not reestablish eligibility for Federal aid purposes.

For more information on SAP, contact Concordia's Office of Financial Aid at finaid@cu-portland.edu or 503-280-8514. For Law: 208-639-5444.

Good Academic Standing and Academic Probation/Dismissal - Undergraduate and Graduate

Subsequent to the announcement that the University will close, academic standing will continue to be assessed following the previously outlined schedules in each program. All statuses will be recorded on the student record at the time of assessment and will be final. There will be no appeal process at the end of the term or part of term due to the university’s closure.

At the conclusion of the University's final term, Spring 2020, those students whose academic standing has changed to Academic Probation or Dismissal will be notified of the change. All academic standing decisions are final.

Good Academic Standing

In order to remain academically eligible for enrollment, and in good academic standing, an undergraduate student must maintain a minimum cumulative and term grade point average (GPA) of 2.00. Students failing to achieve the minimum term and/or cumulative GPA at the end of each semester, including summer, are automatically placed on Academic Probation or are dismissed. (See Academic Probation / Dismissal section below.)

Academic Probation / Dismissal

A student is placed on Academic Probation when their term GPA drops below a 2.0 in any semester. Eligibility to participate in co-curricular activities while on probation will be determined by the student’s advisors in consultation with the co-curricular activity liaison.

A student is Academically Dismissed when their term GPA drops below a 2.0 for two consecutive semesters or if they are on Academic Probation and their term GPA drops below a 2.0.

If the students cumulative GPA drops below a 2.0, and their term GPA is above a 2.0, the student will remain on Academic Probation until their cumulative GPA is above a 2.0.

Should the student’s term GPA drop below the minimum of 2.0 while on Academic Probation the student will be Academically Dismissed from the university.

Academic standing will continue to be assessed following the current schedule and all statuses will be recorded on the student record and will be final. There will be no appeal process at the end of the Spring 2020 term or any related part of term due to the University’s closure.

At the conclusion of the University's final term, Spring 2020, those students whose academic standing has changed to Academic Probation or Dismissal will be notified of the change. All academic standing decisions are final.

Program-specific Academic Standing (Graduate level)

MA PSY and MA TESOL
To remain in “good standing” in these graduate programs (MA PSY and MA TESOL), candidates must maintain term and cumulative GPAs of 3.0 or better and pass all courses with a grade of B- or better throughout the process towards the degree. Additionally, a student will be placed on probation following any term where the term GPA and/or the cumulative GPA falls below 3.0. A student may continue on probation for a maximum of three consecutive terms as long as no course is completed with a grade below B- and each term GPA is 3.0 or better during the probationary period. A student will return to good standing when the term and cumulative GPAs are both 3.0 or better. Failure to return to good academic standing within this time frame will result in dismissal from the program and from Concordia University. All decisions are final there is no appeal process for academic standing.

Ed.D
Concordia University believes its Ed.D. Candidates are enrolled in one of the most innovative and engaging degree programs available. The focus of all programs is on the candidate’s success and the transfer of that success to classrooms or the workplace.

To facilitate candidate success, standards of academic excellence must be maintained and safeguarded.  To that end, the university developed the following parameters for academic probation, dismissal, and candidate readmission in order to support candidates who may find themselves in academic difficulty.

Ed.D Academic Standing

  1. Academic Standing will be assessed at the completion of each course.
  2. Candidates must earn a grade of A, A-, B+, B, B- or PASS in each course to receive credit toward the degree.  
  3. A No Pass or letter grade of C+ or below means the candidate has failed that course and will be placed on academic probation. 
  4. If the cumulative GPA falls below a 3.00 the candidate will be placed on academic probation for a maximum length of three courses. If the candidate does not return to good standing* (the cumulative GPA is not raised to a 3.00 or above) after completion of the third consecutive course on probation, which begins after the class that initiated the probation, the candidate will be dismissed from the program and the university.
  5. A failed course may be repeated once (if available on the schedule). If the new grade is a B- or better, the candidate returns to good standing* as long as the cumulative GPA is not lower than a 3.00.
  6. If the repeated course is awarded a C+ or lower, or a No Pass, the candidate is dismissed from the program and the University.
  7. Candidates on probation for a GPA lower than 3.00 will be dismissed from the program and the university if they receive a subsequent failing (C+ or below or No Pass) grade.
  8. If a candidate receives two failing (C+ or below or No Pass) grades that have not been retaken for a passing grade, they will be dismissed from the program and the University.
  9. If a candidate is on probation and an Incomplete grade is changed to a failing grade (C+ or lower or No Pass) the candidate will be dismissed from the program and the University.
  10. Although a student may receive credit for a course with a B- grade, a cumulative minimum GPA of a 3.00 must be maintained to remain in good academic standing* and earn the degree.

*Good standing means a grade point average has been achieved of such quality that the candidate may continue to advance toward program completion.

MEd and Graduate Certificates
The College of Education believes that its M.Ed. candidates at Concordia University are enrolled in some of the most innovative and engaging master’s degree programs available. The focus of all programs is on the candidate’s success and the transfer of that success to classrooms or the workplace.

To facilitate student success, standards of academic excellence must be maintained and safeguarded. To that end, the University developed the following parameters for academic probation, dismissal, and student readmission in order to support candidates who may find themselves in academic difficulty. 

Unsatisfactory progress in the program may have implications in the amount of Federal Financial Aid available for classes. It could also extend the length of the program (or ability to complete the program) due to class availability.

MEd and Graduate Certificate Academic Standing

  1. Academic Standing will be assessed at the completion of each course.
  2. Candidates must earn a grade of A, A-, B+, B, B- or PASS in each course to receive credit toward the degree.
  3. A No Pass or letter grade of C+ or below means the candidate has failed that course and will be placed on academic probation.
  4. If the cumulative GPA falls below a 3.00 the candidate will be placed on academic probation for a maximum length of three courses. If the candidate does not return to good standing (the cumulative GPA is not raised to a 3.00 or above) after completion of the third consecutive course on probation, the candidate will be dismissed from the program and from the University.
  5. A failed course (other than a practicum course) may be repeated once, but only if available. If the new grade is a B- or better (or a P), the candidate returns to good standing* as long as the cumulative GPA is not lower than a 3.00.
  6. If the repeated course is awarded a C+ or lower, or a No Pass, the candidate is dismissed from the program and from the University.
  7. Candidates on probation for a GPA lower than 3.00 will be dismissed from the program and from the University if they receive a subsequent failing (C+ or below or No Pass) grade.
  8. If a candidate receives two failing (C+ or below or No Pass) grades they will be dismissed from the program and the University.
  9. If a candidate is on probation and an Incomplete grade is changed to a failing grade (C+ or lower or No Pass) the candidate will be dismissed from the program and the University. 
  10. A practicum course is not repeatable. If a candidate fails a practicum course, they will be dismissed from the program and the University.
  11. Although a student may receive credit for a course with a B- grade, a cumulative minimum GPA of a 3.00 must be maintained to remain in good academic standing* and earn the degree.

*Good standing means a grade point average has been achieved of such quality that the candidate may continue to advance toward program completion.

MAT
To remain in "good standing" in the College of Education MAT program, candidates must maintain term and cumulative GPAs of 3.0 or better, and pass all courses with a grade of B- or better throughout the process towards the degree. Note that while a B- is acceptable for graduation, candidates may be placed on academic probation for terms in which their GPA is less than 3.0, and a cumulative GPA of 3.0 is required for graduation and good academic standing. Academic standing is assessed at the end of each term.

A Candidate will be placed on academic probation when any one of the following situations occurs:

  • A course receives a grade of C+ or lower
  • The term GPA is less than 3.0
  • The cumulative GPA is less than 3.0 (this may continue for 3 consecutive terms, as long as no course receives a grade of C+ or lower, and each term GPA is 3.0 or higher)

A Candidate will be dismissed from the program and the university, and all future registration will be dropped, when any one of the following situations occurs:

  • A course that receives a grade of C+ or lower is repeated and receives a grade of C+ or lower
  • A course receives a grade of C+ or lower when the candidate was already on academic probation from a previous term for a cumulative GPA of less than 3.0
  • A course receives a grade of C+ or lower when a prior failed course has not been successfully retaken
  • The cumulative GPA is less than 3.0 for the 4th consecutive term
  • Two or more courses receive a grade of C+ or lower in the same term

MBA
To remain in “good standing”, graduate candidates in the School of Management are expected to maintain a cumulative GPA of 3.0 or better throughout their progress towards their degree. Students must repeat any course lower than a C, if available. Failure to remain in good standing will result in probationary status. A student may remain on continuing probation for a maximum of three consecutive terms as long as each term GPA is above 3.0. Failure to return to good academic standing within this time frame can result in dismissal from the program and from Concordia University.

Transcripts and Student Records

Academic records will be preserved and accessible after Concordia University-Portland closes. Official transcripts and select student records will be transferred to a designated custodial institution. The university will update this information as soon as it is available.

Official transcripts issued by a custodial institution after a university’s closure are accepted as “official.”

Concordia University-Portland will issue transcripts until July 1, 2020.

Official Withdrawal at University Closing

Any student currently active and not graduating at the end of the Spring 2020 term will be withdrawn from the university no later than July 31, 2020 due to the university’s closure.